Privacy Policy

1. Our Commitment to Privacy

At valnox Limited ("valnox"), we are committed to protecting the privacy and personal data of individuals who interact with us. This Privacy Policy outlines how we collect, use, disclose, and safeguard personal data in accordance with the laws applicable in the jurisdictions in which we operate, namely the Personal Data (Privacy) Ordinance (Cap. 486) of Hong Kong (PDPO) and the General Data Protection Regulation (EU) 2016/679 (GDPR).

2. Types of Personal Data Collected

We collect personal data that is necessary for our recruitment activities, which may include:

Name, contact information, address, nationality, visa/work permit status
Employment history, education, qualifications, professional experience
Resumes/CVs, salary expectations, reference contacts
Identification documentation (e.g. ID card/passport, visa)
Results of assessments (e.g. personality, aptitude, or skills testing)
Background check data (e.g. credit or criminal records, as permitted by law)
Any other data relevant to assessing suitability for a role

3. How We Collect Personal Data

We collect personal data directly from you and other sources such as:

Emails, phone calls, CVs, or application forms you submit to us
Interviews or assessment processes
Referees you provide
Publicly available sources (e.g. LinkedIn, job boards)
Our clients (where relevant to your application or engagement)

4. Purpose of Collection and Use

We collect and process personal data to:

Match candidates with job opportunities (permanent, contract, executive search)
Present your profile to clients, only with your prior consent
Communicate with you regarding roles, feedback, or advice
Comply with legal and contractual obligations
Manage internal records, quality assurance, and reporting

5. Legal Basis for Processing (GDPR)

We process your personal data based on:

Your consent
Legitimate interests of valnox or our clients
Performance of a contract or steps prior to entering into a contract
Compliance with legal obligations

6. Disclosure of Personal Data

We may disclose your personal data to:

Clients seeking candidates for relevant positions (with your consent)
Third-party service providers (e.g. IT, payroll, CRM)
Referees, government or legal authorities, where legally required
Associated consultants or affiliated companies under confidentiality obligations

7. Cross-Border Data Transfers

As a company operating from Hong Kong and serving clients in Germany and elsewhere, your personal data may be transferred across jurisdictions. Such transfers will be carried out in compliance with applicable data protection laws.

8. Cookies and Website Usage

Our website may use cookies to improve functionality and user experience. You can manage your cookie preferences via your browser settings. No personally identifiable information is stored in cookies unless explicitly provided by you.

9. Your Rights

Under applicable laws, you have rights to:

Access your personal data
Correct or update inaccuracies
Withdraw consent at any time
Request deletion, restriction, or data portability (where applicable)
Lodge a complaint with a supervisory authority (e.g. Hong Kong’s PCPD or an EU DPA)

10. Data Security and Retention

We take reasonable steps to protect your data from unauthorised access, disclosure, or misuse. Your data is retained only for as long as necessary for the purposes stated or as required by law.

11. Consent and Updates

By submitting your personal data to valnox, you consent to its use as outlined above. We may update this Privacy Policy from time to time to reflect changes in legal, regulatory, or operational requirements. The latest version will always be available on our website.

12. Contacting Us

If you have any questions, requests, or complaints about this policy or your data, please contact our Privacy Officer:

Email: info@valnox.com

valnox, Room 2605, 26/F, Nam Wo Hong Building, 148 Wing Lok Street, Sheung Wan, Hong Kong

This Policy applies to all data collected and processed by valnox Limited in connection with its recruitment and related services.